Sharing Folders with Mail Only Users

Sharing Folders with Mail Only Users

Overview

You may have chosen to set up your account with just one Workplace member (usually the Clerk).  Folders can be shared with non-Workplace users.

Method

  1. Add users to the folders you want to share. to do this, select the folder you want to share, click Share and then Add members.

  2. enter the email addresses of the people you want to share with (this should be the Councillors .gov.uk email address).  Choose their access level and click Share.

  3. If you are sharing with someone outside your organisation, you'll get a warning.  If this is correct, then click share.

  4. The person or people you've shared your folder with will get an invite into their mailbox.  They just need to click on Open Folder to view the files.

  5. They'll need to save this email somewhere where they can refer to it to follow the link or bookmark the link in their browser.  Alternatively they can download the WorkDrive app






    • Related Articles

    • Managing Folders in WorkDrive

      Overview You can create folders and organise them in Zoho WorkDrive. This can either be don in the browser based version or in File Explorer if you've set this up. In File Explorer you can just drag and drop files as normal. Hint - be consistent with ...

    • Download the WorkDrive App

      Overview If you're a MailLite user but your Clerk (or other member of your organisation) has been upgraded to Workplace, you can still use the WorkDrive App to view folders which have been shared with you. Method In the Mailbox (either in the app or ...

    • Can I stop users saving to My Folders

      There isn’t currently a way to hide or disable My Folders in Zoho WorkDrive, even if you've set its storage limit to 0. The warning message appears because the system still recognises My Folders as part of the workspace structure even if users can't ...

    • Creating folders in your email account

      Overview Folders are useful for filing emails into groups to help find them later. Combined with Filters, they can be a powerful way of sorting through email as you receive them. Our email service has a powerful search engine, so you may decide that ...

    • WorkDrive Admin Panel

      Overview The WorkDrive Admin Panel can be used to get an overview of your organisations WorkDrive. This includes features such as checking the overall storage of the organisation, whether members are storing files in My Folders rather than in Team ...