Create your Meeting folder and add documents

1. Log into your webmail portal and click on WorkDrive or go straight to WorkDrive
   
2. Click on one of your folders under "Team Folders".
   
1. You may have a folder specifically for meetings, or you may have a subfolder under General (the latter is the most common).
   
3. Go into the Meetings folder
   
1. If you don't have a Meetings folder, create one by clicking the NEW button near the top right. Select Folder, give it a name and click Create
   
4. Create a new folder for your forthcoming meeting
   
1. New > Folder > Give it a name like "202601 Council Meeting" and click Create
   
5. Go into that new folder and add the meeting documents; agenda, supporting documents etc.
   
1. If you have created these already, upload them by dragging and dropping them into the centre of the screen.
   
2. If you haven't created them, click Create > Zoho Writer to create the files.

Top tip: to keep your agendas consistent, either copy a previous one or use template

Screenshots of this process

Making the folder shareable

1. Go back to the Meetings folder where you can see all the meeting folders
   
2. Tick the latest one you created
   
3. Click the drop-down arrow next to Share
   
4. Select New External Share Link
   
5. Give the link a name. Using the same name as the folder itself makes sense
   
6. Click Create
   
7. Click the Copy link to save that link to your computer's clipboard
   
8. Close the window ( "x" button in top right)

Screenshots for this process

Adding link to your website