Using Zoho Streams

Overview

Streams is a collaboration tool similar in functionality to social media that it groups conversations on a topic allowing structured team collaboration on a topic.

Method

First a Group or Distribution List needs to be created this can be achieved through the Admin Console as per the article Creating a Distribution List

Or to do this in Zoho Desktop or Browser:

Two initial methods can be used to start the process.

Create a group method 1 - On the left panel, select the plus to create a group or the cog to manage existing groups, highlighted below. Then go to Naming the group.

Create a group method 2 - Or go to Mail Settings on the top right of the window

On the left hand side of settings, scroll down to Groups

Then Create New Group

 

Naming the group:

 Give the group a name, and add members, as you begin typing in the add members section the name of your organisation user will appear.

Add a description

Then toggle Yes to Create it as an email group and give it a group email address and activate Streams.

Then Create the group will be added to the list

Exit Settings (cross top right of the settings window)

The new group will be available in the left hand panel

Then send an email to test the new group email and select the group from the Streams section of the left panel.

A message can be posted to the group, top highlight in the image. Comments on the email can be added as in the bottom highlight in the image.

You can notify specific users of the post by adding @their_name.

You can search on where you have been mentioned in the stream (@Mentions), look at what you have posted and any attachments that have been added.

 

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